The Part Language Plays in Monitoring Activity and Maintaining Global Compliance

The Part Language Plays in Monitoring Activity and Maintaining Global Compliance

Fifty-seven percent of executives list risk and compliance as their two largest barriers to success, and a mere six percent of board members feel their company is adequately prepared to manage risk. In today’s hyper-complex risk landscape, compliance is the single greatest threat to productivity and liquidity.  

Even though noncompliance costs twice as much as building compliance frameworks, most organizations have difficulty integrating compliance into their day-to-day business model.  

It’s not easy. 

Even when you look at data privacy — one tiny fish in the compliance ocean — you’ll see an overwhelming number of guidelines. To date, there are over 110 sprawling bills dealing directly with data privacy. When you collide this tsunami of global requirements with local ordinances, state-wide mandates, and federal requirements, it’s easy to get lost in the madness.  

The average business deals with a staggering amount of data and documents, which are difficult to track, hard to identify, and incredibly challenging to granularly tackle with policies. Worse yet, the pure scale of unstructured data coming out of communication apps (think email, Slack, Teams, internal portals, newsletters, etc.) creates a monsoon of confusion for data analysis and internal “policy police.” 

How do your employees know which information is sensitive in today’s collaborative ecosystem? Answering this question is especially challenging when you look at the cross-border composition of the average enterprise. 

A Glance at The Regulatory Landscape in 2020 

To understand the scale of compliance, you must uncover the regulatory monsters hiding under beds across your organization. There are data privacy laws (e.g., GDPR, CCPA, LGPD, etc.), industry-specific requirements (e.g., RCPA, FCPA, Basel III, Solvency II, etc.), baseline compliance needs (e.g., OSHA, labor laws, etc.) and a wide variety of other laws converging on the average business.  

So, is it surprising that 69 percent of execs don’t feel confident in the way they handle risk? 

Things get even more complicated for massive, cross-border companies like financial institutions. Seventy-nine percent of financial institutions rank “enhancing the quality, availability, and timeliness of risk data” as their number one risk-related priority. In fact, it outweighs the need for better compliance architectures and investments. To put it simply, you can invest in a world of technology and innovate all you want, but unless you understand what data is sensitive, you can’t formulate a coherent game plan to tackle the risk associated with those endeavors. 

Two female coworkers discover risk-sensitive data and information

But how do you discover risk-sensitive data and information in a world where everyone is communicating rapidly across languages and platforms? Already, the swarm of laws and regulatory requirements are overwhelming. Trying to apply them against a literal ocean of unstructured, language-driven data may seem impossible. 

The Language Problem 

The mere act of cross-border communication creates multiple risk vectors for your organization. SaaS-based communication apps create shadow IT issues, uncontrolled collaboration can violate NDAs, and the release of private data across digital channels plagued by language barriers opens threat vectors that are difficult to control, identify, and remediate. 

To be clear, communication is the single greatest threat to risk and security. Slack channels and Microsoft Teams are filled with unstructured data. Already, that presents challenges to IT — who are often bogged down by a hyper-complex IT architecture with deep data lakes and confusing data frameworks spread across S3 buckets and SaaS apps.  

How do you effectively apply policy to all this unstructured data? Better yet, how do you pour through this data to identify risk vectors? 

As an example, do you have a way to quickly identify when an employee speaking another language accidentally posts private data on a messaging app? Do you have effective multilingual guidelines for policies and procedures? And can you instantly translate incoming communications for analysis against existing compliance solutions? 

It’s difficult! But it gets worse. What happens when you must wrangle that communication data across multiple languages, regions, and tools — all at the same time? 

How SYSTRAN Helps Tackle Risk with Cross-Border Communication Compliance 

When SYSTRAN originally began working on OpenNMT, compliance was back-of-mind. SYSTRAN wanted to develop a hyper-accurate translation engine that could leverage localization, custom dictionaries, and scalability to deliver in-the-moment translations instantly across an entire organization. We weren’t thinking about red tape and regulatory bodies. But, as we began developing this solution, we naturally faced the ever-present compliance Goliath. And we won. 

Business man at office looking for SYSTRAN's solution helps breed compliance throughout organizations

Not only is SYSTRAN compliant by nature via world-class security architecture, but our solution helps breed compliance throughout organizations. In fact, many of our clients use SYSTRAN specifically to meet compliance goals — since unstructured language data significantly widens your threat landscape. To help, we’ve developed SYSTRAN to promote compliance across multiple buckets, including: 

  • Security and scalability: SYSTRAN offers multiple security architectures to ensure privacy and policy compliance. You can:
    • Integrate SYSTRAN directly into your internal information system to work with internal firewalls and network policies. 
    • Leverage SYSTRAN’s industry-leading hosting solution, which operates in a hyper-secured, flexible, and elastic cloud.
  • Centralization: The goal of any compliance-centric translation strategy should be centralization. You want all your document translation, editing, and dictionary creation tools under the same umbrella to prevent any IT fractures. SYSTRAN provides a suite of tools and services that all operate in the same ecosystem. Better yet, you can use pre-existing translations and technical terms to quickly translate new content without having to create new dictionaries. This helps teams quickly rally behind a common thread, and it prevents them from taking their translation needs outside of your designed SYSTRAN ecosystem. 
  • Productivity: Compliance and productivity don’t have to be antonyms. SYSTRAN offers unparalleled business-oriented translation services that cut costs and boost compliance without cutting into translation speeds, accuracy, or usability. 
  • User experience: We created SYSTRAN to work with all the leading communication platforms. From internet browsers to instant messaging tools and Office, SYSTRAN can guide translation using best-of-breed neural networking without leaving your cozy security nest. 

In short, SYSTRAN can translate incoming communications nearly instantly to help with policy controls, be leveraged to create unique dictionaries that take branded language and industry-specific jargon into account, and fuel your translation efforts from within a controlled, secured, and centralized ecosystem. 

Using SYSTRAN to Adhere to Compliance Guidelines 

As businesses continue to invest trillions into compliance, it can be easy to forget about the elephant in the room: language. With the rise of remote work and collaborative tools, applying policy to language is more critical than ever. You need to identify and understand all communication that happens in your workspace across languages, regions, and tools. Whether you want a simple-and-easy solution like the SYSTRAN S-Box — which is custom-designed to meet collaborative needs — or an entire dedicated SYSTRAN cloud or legacy solution, we can help you build hyper-compliant frameworks using neural language processing.  

To learn more about how SYSTRAN can keep you stay compliant, contact us